System used by Records management team to maintain the hard copies of all kinds of paperwork such as legal, corporate, HR etc. by various departments of the Company. Multiple Third-party vendors maintain the physical storage of these hard copies in their storage units. Reasons to maintain these mainly are legal, corporate policy and Government regulations. IRecords keeps track of all the paperwork stored at vendor locations, as well as the actual transfer of the paperwork form company's location to Vendor storage location, search on the paperwork and actual destruction of the paperwork after a defined retention period.
check_circleCreation of Cartons (grouping of paperwork)
check_circleSearch functionality based on Organization, Person, barcode (Unique Identifier for carton), Retention policy, Description etc.
check_circleTransferring of responsibility of cartons one to person to other
check_circleBulk Import of Carton provided by vendors via TRIRIGA IO
check_circleUpdating of Retention period on cartons
check_circleApproval Process of approving the created cartons for pickup, destruction
check_circlePrinting of Barcode
check_circleReports based on Organization, Vendor, Person associated etc
check_circleNo new licenses or software required, existing license of IBM TRIRIGA good enough
check_circleIBM SAAS solution with the up to date industry standards on security and software
check_circleSince SAS, vulnerability resolution covered under general License
check_circleExisting TRIRIGA support team can support the module to maintain and fix bugs and the support team can be extended to do enhancements
check_circleNew features will be available as and when IBM upgrades the TRIRIGA software
check_circleIBM reporting, BIRT reporting can be used to provide enhanced reporting capability.
check_circleOrganizational hierarchy, Vendor Management and User access and authorization, approval can be carried out via in-built TRIRIGA solutions.
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